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A. Market Products

1. The use of the market is restricted to approved vendors who are bona-fide growers, craftspersons and producers of products approved by the Twilight Market committee.

2. It is against the policy of the Twilight Market for any vendor to purchase items and resell them at the market. Only items which are produced by a vendor, or his/her household or employee, on land owned or rented by that vendor may be sold.

3. The following is a list of products that may be sold at the market:

a. Fruits–grown by the vendor
b. Vegetables–grown by the vendor
c. Meat products – 100% from animals raised from weaning by the vendor
d. Cider and fruit juice – sold only by the producer of the fruit
e. Drinks – herb teas and other drinks blended by the vendor may be sold by the cup or bottle
f. Dried fruit and vegetables – only from fruit and vegetables grown and dried by the vendor
g. Honey and bee products–produced and bottled/packaged by the vendor
h. Jams and preserves – prepared by the vendor from fresh produce sourced from the region
i. Milk – produced from the vendor’s herd
j. Cheese and other dairy products – preference shall be given to vendors using milk produced by their own herd. Vendors buying milk must do so from regional farms which are subject to review by the market.
k. Eggs – from the vendor’s own fowl
l. Poultry – from birds raised by the vendor from chicks
m. Grain products – pancake mix, granola and other products from grain blended by the vendor
n. Maple syrup – processed by the vendor from the vendor’s own or rented sugarbush o. Baked goods – fresh baked and prepared from scratch by the vendor. Preference shall be given to vendors using local ingredients purchased directly from the farmer/producer
p. Field and greenhouse grown plants, flowers, cut flowers and herbs – grown by the vendor from seeds, plugs, dormant roots, bulbs or cuttings
q. Animal products – wool, fleece, yarn, down feathers and untooled leather produced from animals owned by the vendor. Preference shall be given to vendors who process their own product.
r. Crafts/artwork – high quality craft and art items designed and executed by the vendor
s. Ready to eat prepared foods – high quality food items prepared by the vendor. Preference shall be given to vendors using local ingredients purchased directly from the farmer/producer.
t. Teas, herbs, spices and herbal vinegars – blended/prepared and packaged by the vendor. Preference shall be given to vendors who grow their own ingredients.
u. Alcoholic products

  • Wine – labeled with made by, produced by or blended only
  • Beer – brewed and bottled locally
  • Hard cider – made from local produce
  • Spirits – labeled with distilled by or distilled and bottled by only

v. Confections/chocolates – made by the vendor. No commercially prepared mixes, filling or content.
w. Processed and prepared foods – prepared and packaged by vendor. Preference will be given to vendors who grow their own ingredients or who use local ingredients purchased directly from the farmer/producer.
x. Community organizations – space shall be made available at no charge for the use of community organizations at the discretion of the Twilight Market committee and as space allows

4. Home-based vendors of crafts, prepared foods and baked goods shall be given preference.
5. Vendors may provide free samples to customers as long as this is done in a safe and sanitary manner in compliance with Department of Health requirements.
6. Vendors are approved to sell items in a given category, as specified in Section A.3. A market and product category, once approved by the Twilight Market committee will generally be pre- approved for the following season provided it is marked properly on the vendor’s application; however, the committee reserves the right to deny any item or product at their discretion during the annual application period. Mid-season additions or changes to another category must be submitted in writing and approved by the committee.
7. Consumer inquiries of farm practices must be answered factually without misleading information. The committee and market managers reserve the right to limit vendor claims regarding farm practices that cannot be verified.
8. Goods offered for sale are expected to be of the highest quality. If a vendor offers inferior quality products, the vendor may then be asked to withdraw the item(s) at the discretion of the market manager and/or committee.
9. Sub-leasing or sharing of market space is not permitted.

B. Market operations

1. The committee reserves the right to cancel any and all privileges of any vendor who, in the opinion of the committee, has willfully violated the Rules and Regulations governing the market.
2. Vendors must comply with the appropriate state and local regulations.

a. Vendors selling taxable items must display a valid NYS Certification of Authority.
b. Vendors selling nursery and greenhouse crops must display a valid NYS Nursery License.
c. Vendors selling meats, processed foods, prepared foods, baked goods and other perishable items must do so in compliance with the requirements of the NYS Department of Health and NYS Department of Agriculture and Markets and any other applicable requirements.
d. Vendors selling by weight must have scales approved by a NYS County Office of Weights and Measures.
e. Vendors selling by measure must use standard size containers such as pint, quart, bushel, etc.

3. New vendors are approved by the Twilight Market committee. All vendors are required to fill out the seasonal applications. Acceptance is contingent upon priorities stated in this document and the Vendor Selection Criteria document.
4. The market is held outdoors rain or shine on the Second Friday of the Month (July through September). The exact dates and times will be specified in the application for each season’s market.

a. Cancellation of the market or early closure due to dangerous or severe weather conditions shall be at the discretion of the market manager or committee.
b. All vendors are prohibited from operating when the market is closed.

i. Any violation of this rule will result in:
1. First offense: $150 fine
2. Repeat offense: expulsion from the market

c. If there is thunder or lightening at anytime during market setup, market hours or market breakdown, the market will be temporarily or permanently closed depending on the time of the event and recommendation of the market manager. The final decision regarding resumption of sales or closure of the market will be at the discretion of the market manager, who will remain on the premises or within a nearby building until all vendors have left.
d. Under the circumstances of dangerous or severe weather and temporary closure of the market, it is our recommendation that all vendors take their cash boxes and seek shelter in a nearby vehicle or building. Vendors may also leave under such circumstances, but it is the market’s strong recommendation that vendors seek shelter until the danger has passed. If a vendor does wish to leave, they should notify the market manager as soon as possible once a safe opportunity presents itself.
e. Temporary closure due to weather will require vendors who wish to stay to:

i. Take their cash boxes and seek shelter in either a vehicle or a nearby building
ii. Wait to resume selling until the market manager has re-opened the market

f. Vendors are prohibited from operating when the market has been cancelled.

5. Vendors are assigned to spaces according to the Twilight Market’s discretion for product mix and market layout requirements.
6. Vendors must arrive and set-up during the hours designated at the start of the season. For safety reasons, vendors shall have their stands in place before the opening of the market. Vendors shall not begin to transact business until the designated time for the market to open and shall cease transacting business at the designated closing time. Vendors are required to remain at the market for the entire hours of operation. Vendors must have their market sites dismantled, packed up and cleaned within thirty minutes of market closure.
7. Vendors shall occupy their spaces no later than 30 minutes prior to market opening. Repeated lateness will result in penalties as outlined in B.22.
8. If the vendor cannot arrive by the designated opening time, the market manager must be notified by 1:30 pm in order for space to be held. If such notice is not provided, the market may offer an alternative space, if available, to the vendor at time of arrival. However, the market does not guarantee that such accommodations will be made.
9. If a vendor cancels his/her market attendance on a particular day, the market manager must be notified no later than 1:30 pm on market day. An absence announced after 3 pm on market day will result in penalties as outlined in B.22.
10. Only vendor owners/principals/persons intimately familiar with the production of the product may staff their stand on market days. People working in their place must be informed of their products as well as all of the market’s rules and regulations, and familiar with the vendor orientation packet sent prior to the start of each market season. The vendor is responsible for resolving any problems that may occur in their absence.
11. Vendor space dimensions are established by the Twilight Market committee and are specified in the application package.
12. Fees are set by the committee and are specified in the application package.
13. Each vendor will be responsible for all equipment and supplies for the set-up of a booth, table, scales, bags, signs, etc. and must operate his/her market space in a safe and sanitary manner. The market is not responsible for the security of any items on site. Displays must be constructed in such a way as to pose no hazards to customers and allow easy access to the goods on display.

a. Produce may not be placed directly on the ground
b. Vendors who provide samples and/or products which result in waste materials (such as corncobs, rinds and cups) must provide containers for waste disposal
c. Generators are not permitted unless the vendor can verify that they are certified “whisper soft.”
d. At the end of the sale day, the vendor’s area must be clean and any refuse taken home by the vendor or disposed of as directed by the market manager.
e. Should there be extreme wind, vendors are encouraged to leave tents down or take them down in such a way as to pose no hazards to customers. The market manager may instruct vendors to take down tents at any point during market operations for safety.
f. All tents shall be adequately secured:

i.   Each tent will have a minimum of two weights on diagonal corners (four weights are recommended)
ii.  Weights shall be a minimum of 25 lbs. each, though more is recommended
iii. Weights shall be securely attached using ropes or manufacture-provided mechanisms. Elastic tethers are prohibited. Simply placing weights on the tent legs is unacceptable.
iv.  Strapping tents to display tables is strictly prohibited
v.   Weights shall be tethered with lines that are clearly visible and shall not cause a tripping hazard.

14. Vendors must be able to display their products within the assigned space. Each vendor shall remain on his/her own market space when selling and sampling products. Sales should be conducted in an orderly business manner.

15. No shouting, hawking or other objectionable means of soliciting will be tolerated. Vendors shall exhibit courtesy and cooperation to customers and to other vendors selling at the market.

16. Illegal discrimination is not permitted at the market. Vendors are expected to be courteous and honest at all times. Disagreements with customers, fellow vendors and/or the market manager must be handled in a respectful manner as to not disrupt the market.

17. Public drinking of alcoholic beverages and smoking while handling products and dealing with customers is prohibited.

18. Promotion by political candidates, local civic groups or non-profit organizations at the market site is at the discretion of the market committee and/or the market manager.

19. Amplified music is not permitted at the market unless it is part of entertainment sponsored by the market.

20. Each vendor must identify themselves or their business by use of a prominent sign stating their name and location. The sign must be clearly visible from the center aisle. Vendors are encouraged to have business cards. All literature displayed on a vendor’s table must relate to his/her product or market affairs.

21. Vendors must carry their own liability insurance in the amount of $1 million and provide a certificate showing the Twilight Market and City of Gloversville as additionally insured.

22. Schedule of penalties for violations:

a. Producer-only rule (for duration as a vendor)
i. First violation: warning letter
ii. Second violation: indefinite suspension or termination
b. Unexcused absence (for each market year)
i. A vendor who fails to notify the Market of their absence by 3 pm on market day will be fined $20. Leaving a message on the market manager’s phone is sufficient notice.
c. Late arrival (for each market year)
i. First violation: warning letter
ii. Subsequent violations: $20 fine per incident to be paid the day they are late
d. Inadequately secured tent
i. Any vendor who fails to properly anchor their tent will not be allowed to sell on that market day unless that vendor chooses to take down and stow their tent and sell without the cover.
e. Inappropriate conduct to vendors, staff, customers or blatant disregard of market rules:
i. Inappropriate conduct may be defined as (but is not limited to) disparaging remarks towards market staff, committee members, vendors or customers.
ii. Disregard of market management requests regarding safety, conduct or general market operations.

The market committee will review cases of inappropriate conduct to vendors, staff and customers or blatant disregard for market rules and regulations and may decide on any of the following:

  • Warning letter
  • Fine
  • Suspension
  • Termination

f. Trash (for each market year)

i. First violation: warning letter
ii. Second and third violations: $20 fine

g. Other market rules (for each market year)

i. First violation: warning letter
ii. Second and third violations: $20 fine

Twilight Market Rules and Regulations